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AI-Powered Recruitment For Clinical Trials

KAPHION's AI platform automates your entire recruitment funnel, from patient sourcing and screening to scheduling. Stop chasing leads. Start enrolling.

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Our Impact  

Revolutionize Patient Enrollment with 24/7 Intelligent Automation

40%

Faster Recruitment Cycles

99.9%

Clinical Trial Success Rate

50K+

Participants Enrolled

Discover Our Capabilities

Intelligent Automation

Smart system evaluates participants 24/7 using your protocol, delivering qualified candidates automatically.

Data Insights

Monitor enrollment pipeline live. Track statistics and optimize your approach.

Participant Management

Track all interactions and appointments through one unified dashboard.

Time Savings

Automate routine tasks, freeing staff for participant care and retention.

Custom Communications

Design tailored workflows that keep participants engaged throughout recruitment.

Digital Workflows

Digitize paperwork with eConsent and compliance-ready document management.

KAPHION Overview    

Comprehensive AI Capabilities for Modern Clinical Recruitment

Lead Sync

Captures patient leads directly from Meta Ads and sync them into the CTRS system in real time.
Automatic lead capture from Meta platforms
Real-time synchronization
No manual data entry
Instant qualification workflow trigger

AI-Powered Pre-Screening

Conducts intelligent, Chat & Voice based conversational AI assessments to qualify patients automatically.
Conversational AI screening
Voice and text options
Instant eligibility determination
Automatic disqualification of ineligible candidates

Automated Communication

Automates reminders, follow-ups, and consent via Docusign links through email, SMS, or voice, boosting patient engagement.
Multi-channel reminders
Automated follow-up sequences
E-consent via Docusign
Increased engagement tracking

Smart Scheduling

Automatically books and syncs appointments with calendar or site schedules.
Automated appointment booking
Calendar synchronization
No scheduling conflicts
Automatic reminders and confirmations

KAPHION Workflow

From Meta Ad Click to Clinical Trial Enrollment

Patient Engagement

AI chatbots launch via Meta ads or uploads to capture immediate interest.

Pre-Screening

Intelligent AI asks eligibility questions and filters out unqualified leads.

Scheduling

Qualified candidates book appointments directly into recruiter calendars.

Seamless Integrations

Microsoft

AWS

Twilio

DocuSign

Custom System

Patient Network

KAPHION Drives Results for Leading CROs, Sites & Sponsors

580%

For 12 Phase III Trials

Achieved higher on-site screenings with a 1:3 booking rate.

28%

Phase I Kidney Treatment Study

Boosted screening pass rates by qualifying the top 0.6% of 39,000 leads.

02 Seconds

Across 50 Clinical Research Sites

Delivered 24/7 multilingual participant inquiry responses.